Now more than ever, global businesses rely on virtual assistants to conduct their day-to-day operations. While the field seems new to the business landscape, virtual assistant jobs have actually been around for quite a long time. Developments in technology (primarily the internet) and the increased popularity of remote work have helped the field grow in relevance in recent years. 

As such, it developed into a unique field; one that requires a particular skill set. So, whether you are looking for an entry-level job or you’re a veteran in search of a new gig, this guide will help you make a more sound decision for your career. 

Continue reading to find out all there is about virtual assistance as a career.

Roles

Role

Key Responsibilities

Remote Requirements

Average Hourly Pay

  1. Virtual Office Assistant
  • Manage contact lists 
  • Manage office calendars 
  • Handle customer inquiries and complaints 
  • Prepare office reports 
  • High-speed internet
  • Time-management skills
  • Availability via chat, phone, and email
  • Availability in regular business hours
  • Access to print, fax machine

$19–$150

  1. Online Administrative Assistant 
  • Handling office tasks such as reports and presentations 
  • Manage office calendars and schedule  appointments 
  • Send and receive all emails for the admin department 
  • Attend to customers and visitors complaints and inquiries 
  • High-quality internet connection 
  • Availability via chat, phone, and email
  • Access to print, fax machine 
  • Good data entry software 

$20–$170

  1. Online Personal Assistant
  • Management of files and other relevant documents 
  • Management of employer’s  social media activity 
  • Answering phone calls, emails, and inquiries (all the standard tasks that come with  virtual assistant jobs for beginners)
  • Organizing diaries, calendars, and business schedules 
  • Excellent internet speed 
  • Availability via chat and phone call 
  • Availability outside working hours 
  • Time management skills 

$17–$200

  1. Online Sales Assistant
  • Customer service and inquiries 
  • Help in business branding and PR
  • Market research to find new products and improve sales 
  • Keep business owners updated on the state of the business 
  • High-speed internet 
  • Communication tools 
  • Availability during working hours 
  • Online marketing tools and software 

$18–$120

  1. Virtual Webmaster Assistant
  • Manage website speed and performance 
  • Design and improve website layout 
  • Manage content posting and website interactions 
  • Optimize website to drive sales and customer interactions 
  • Fast and stable internet connection 
  • Communication via chat, email, and phone 
  • Access to web design tools 
  • Ability to work outside regular work hours 

$20–$150

  1. Virtual Marketing Assistant
  • Content editing and formatting 
  • Planning new marketing strategies 
  • Planning advertisement and marketing campaigns 
  • Market analysis 
  • High-speed internet connection 
  • Availability via chat, email, and phone 
  • Time management skills 
  • Graphics design and online marketing tools 

$25–$180

  1. Virtual Content Writing Assistant
  • Article writing and blog posting
  • Keyword research and placement 
  • Editing and rewriting content 
  • Excellent internet connection
  • Ability to communicate with others and work with a team
  • Time management and organization skills 
  • Ability to use WordPress and other content writing software

$18–$180

  1. Social Media Virtual Assistant
  • Handling social media postings and announcements 
  • Interacting with audiences and customers across social media channels
  • Making content calendars and schedule postings 
  • Handle social media promotions, bookings, and advertisements 
  • Quality Internet connection 
  • Communication skills 
  • In-depth knowledge of social media 
  • Availability outside regular working hours 

$15–$120

  1. Virtual Physician Assistant
  • Answer phone calls and emails from patients
  • Medical assistant work from home
  • Collect and analyze patient’s  medical data and history 
  • Give medical advice and health counseling to patients
  • Recommend and review medication for patients
  • Fast internet connection 
  • Excellent oral communication skills 
  • Access to medical data and information 
  • Access to data entry software 
  • Ability to answer emergency calls outside working hours 

$30–$200

  1. Online Teaching Assistant
  • Helping students who need extra academic support complete tasks
  • Grading student tests and assignments 
  • Collecting relevant student data 
  • Helping teachers in planning class schedules and learning activities
  • Providing moral and mental support to students

 

  • Great internet connection 
  • Excellent written and oral communication skills 
  • Access to data entry and numbers software 
  • Time-management and concentration skills 
  • Available for students during and after working hours 

$25–$200

  1. Virtual Assistant (VA) Data Entry 
  • Preparing and sorting out data for entry 
  • Crosscheck previously entered data for accuracy 
  • Responsible for data-driven virtual assistant jobs and tasks
  • Updating data to meet current needs and deleting outdated data and files 
  • Perform regular backups and preservation measures
  • Sending and receiving data to and from other parties 
  • High-speed Internet connection 
  • Ability to multitask
  • Time management skills 
  • Access to data entry software 

$17–$150

  1. Virtual Finance Assistant
  • Take calls from clients about inquiries and transactions 
  • Draft and respond to finance-related emails and forward important emails to employers 
  • Keep all business accounts reconciled at all times 
  • Data entry and bookkeeping (similar workload as virtual administrative assistant jobs)
  • Quality internet connection 
  • Written and oral communication skills 
  • Availability during working hours 
  • Data entry skills 

$25–$200

  1. Real Estate Virtual Assistant
  • Answering phone calls, emails, and inquiries from customers 
  • Research into real estate fundamentals 
  • Preparing real estate forms and documents 
  • Collecting and entering client data 
  • Bookkeeping 
  • Scheduling meetings and appointments 
  • High-quality internet connection 
  • Ability to communicate via chat, phone, and email
  • Access to property viewing applications 
  • Access to fax/print machine 

$30–$250

  1. Legal Executive Assistant
  • Answer calls, emails, and client inquiries 
  • Collect and maintain legal databases on clients and cases 
  • Maintaining calendars and schedules for attorneys 
  • Create and format legal documents like wills, briefs, affidavits, subpoenas, etc.
  • Access to high-quality internet connection 
  • Availability via chat, email, and phone
  •  Excellent legal writing skills 
  • Availability during work hours 

$30–$200 

1.  Virtual Office Assistant 

Description

A Virtual Office Assistant is an independent contract worker who works from a remote location (whether it’s office sharing, a home office setting, or something else entirely) offering administrative, technical, and business services to one or more clients. A Virtual Office Assistant usually handles the tasks a regular office secretary or manager would do but does so from a computer in a remote location rather than the traditional front desk. Let’s take a look at what you should expect when applying for this type of job:

General Responsibilities 

  • Virtual office assistant jobs entail managing contact lists and customer databases 
  • Manage office calendars and schedule appointments 
  • Make travel and accommodation arrangements
  • Prepare office reports, meeting materials, and administrative statements
  • Handle customer inquiries and complaints 
  • Prepare and send out, as well as receive, office emails 

Key Skills and Competencies 

  • Advanced computer skills 
  • Word processing skills 
  • Oral and written communication skills 
  • Data collection and entry 
  • Reliability and personal discipline 
  • A high school diploma is the minimum educational requirement 
Bonus Tip: the International Virtual Assistants Association (IVAA) offers training courses and a certificate that could boost your career prospects as an office VA. 

2. Online Administrative Assistant 

Description 

These are remote secretaries of the management or administrative team of an institution, company, or firm. They perform similar tasks to regular office secretaries but usually work for the owners or administrative team in charge of a certain institution or business, often overseeing the work of other secretaries, from a remote location albeit. Whenever you see virtual administrative assistant job openings, these are the qualifications and responsibilities that entail:

General Responsibilities 

  • Handling office tasks such as filing reports and presentations 
  • Manage calendars and schedule administrative appointments 
  • Oversee communication between administrative team and other office departments 
  • Send and receive all emails for the admin department 
  • Attend to customers and visitors complaints and inquiries 
  • Ensure smooth cooperation and interaction between all company remote secretaries and assistants 

Key Skills and Competencies 

  • Adept with technology and computer skills 
  • Verbal and written communication skills 
  • Data collection and entry 
  • Strategic planning and task organization 
  • Prior administrative or leadership experience 
  • Multilingual people may be preferred or required 
  • Prior experience with entry level virtual assistant jobs at a minimum 
  • Associate’s degree in the related field is often required 

3. Online Personal Assistant 

Description 

Online personal assistants are remote employees that handle administrative tasks on behalf of a single individual. Unlike administrative assistants, a personal assistant usually works for a singular individual, be it a company manager, sports star, celebrity, or doctor. As an online personal assistant, you’ll work closely with your employer to ensure their daily administrative needs are met. General requirements and duties for these virtual personal assistant jobs include the following:

General Responsibilities 

  • Management of files and all relevant documents
  • Management of employer’s PR and social media activity
  • Screening employer’s phone calls, emails, inquiries, and customer requests 
  • Organizing diaries, calendars, and business schedules 
  • Running miscellaneous errands upon employer’s request 
  • Booking and managing travel arrangements and accommodation 

Key Skills and Competencies 

  • In-depth understanding of employer’s daily routine and work-life 
  • Discretion and fidelity as you will likely be a party to your employer’s personal information
  • Oral and written communication skills
  • Proactivity and the ability to multi-task 
  • Ability to assimilate and apply new skills to suit your employer’s needs
  • Prior experience in remote virtual assistant jobs may be required depending on the client
  • A degree in business or management may also increase your chances or be required. 

4. Online Sales Assistant 

Description 

Online sales assistants are employees who aid retail businesses, often working closely with the management team to boost sales and improve business prospects. Unlike regular sales assistants, online sales assistants work from a remote location, often acting as assistant managers with huge roles in long term business development. 

General Responsibilities 

  • Customer service and inquiries 
  • May be required to manage business social media
  • Help in business branding, advertisements, promotions, and PR
  • Market research to find new products and improve sales 
  • Keep business owners or managers updated on the state of the business 
This type of virtual assistant job requires a specific skillset. Let’s see which qualities you need to possess:

Key Skills and Competencies 

  • Oral and written communication skills 
  • Computer and technology literacy 
  • Comprehensive understanding of your field of sales e.g., clothing, food, sports equipment, etc.
  • Knowledge of inventory techniques 
  • Teamwork, as you will likely be a part of a sales team 
  • Certificate in business administration may boost your prospects 

5. Virtual Webmaster Assistant 

Description 

Webmaster assistance is one of the most unique virtual assistant services. Virtual webmaster assistance is all about website management, it involves operating, maintaining, and improving a company or business’ website to drive sales and engagement. A virtual webmaster keeps tabs on everything relating to the company’s website, from speed and design, marketing, and content management. 

General Responsibilities 

  • Manage website functionality i.e., speed and performance 
  • Design or improve website layout 
  • Update website to match the current needs of the company 
  • Manage content posting and website interactions 
  • Optimize website to drive sales and customer interactions 

Key Skills and Competencies 

  • Advanced knowledge of graphic designing 
  • Experience with word press and HTML
  • SEO and content writing skills 
  • Basic knowledge of website marketing 
  • Diploma in Web Design may be required or helpful 

6. Virtual Marketing Assistant 

Description 

Virtual marketing assistants are the brains of a business’ marketing department. They work to build the marketing strategies of a business to drive sales and commercial success through content creation and marketing campaigns. Virtual marketing assistants work remotely and can have multiple clients simultaneously. 

General Responsibilities 

  • Content editing and formatting 
  • Planning new marketing strategies to fit the current market
  • Planning advertisement and marketing campaigns 
  • Analysis of the current market trends and customer interests 

Key Skills and Competencies 

  • Must be adept with technology and have computer skills
  • Must be familiar with social media and digital marketing
  • Website and graphic designing 
  • SEO and content writing skills 
  • Teamwork is key as you will be working with a marketing team
  • Virtual assistant jobs usually require a bachelor’s degree in communication, marketing or business 
  • Prior experience working in a marketing or advertising team any be required 

7. Virtual Content Writing Assistant 

Description 

It’s often said that content writing is the “currency of online business” and virtual content writing assistants are the corner-stone of many successful businesses. Their job mainly consists of writing professional articles, blogs, and other web content to help promote businesses, boost traffic, and turn web visitors into valuable customers. Of course, these are virtual assistant remote jobs that often require handling of multiple clients simultaneously. 

General Responsibilities

  • Article writing and blog posting
  • Keyword research and placement 
  • May be required to draft letters, announcements and other written content 
  • Editing and rewriting content 

Key Skills and Competencies

  • Excellent writing skills 
  • Great computer skills 
  • Punctuality in getting work done and meeting deadlines
  • Prior experience with SEO and keyword placement 
  • Strong research skills
  • Experience with WordPress and HTML
  • A certificate in content writing will likely boost your prospects

8. Social Media Virtual Assistant 

Description 

Social media virtual assistant jobs are some of the most common assistant-types of jobs. A social media virtual assistant handles everything a social media manager normally would, except they work from a remote location. They help oversee a company or client’s social media presence, allowing the client to focus on other administrative tasks and other core business activities. 

General Responsibilities 

  • Handling all social media postings and announcements 
  • Interacting with audiences and customers across social media channels
  • Generating new content ideas 
  • Making content calendars and schedule postings 
  • Researching trends and social media metrics
  • Handle social media promotions, bookings, and advertisements
Here’s what you should be skilled at to apply for virtual assistant jobs successfully:

Key Skills and Competencies 

  • Adept with computer and technology 
  • Must be familiar with social media and media marketing 
  • Must possess good writing and communication skills 
  • Should have an in-depth knowledge of the client’s brand and public image 
  • Should have a creative mindset 
  • The ability to create and execute PR and marketing strategies 

9. Virtual Physician Assistant 

Description 

When it comes to assistants, a virtual physician assistant provides telemedicine care and advice for patients via the Internet from a remote location. In a nutshell, they are online doctors yet they still have to work under the supervision of licensed medical practitioners and aren’t authorized to prescribe or recommend medication. It’s one of the best virtual assistant jobs for nurses who need a part-time job or people looking to expand their knowledge and experience in medicine. 

General Responsibilities 

  • Answer phone calls and emails from patients
  • Collect and analyze patient’s  medical data and history 
  • Give medical advice and health counseling to patients
  • Collaborate with other members of a patient’s healthcare team to provide a good healthcare plan
  • Relay patient complaints and relevant information to supervising doctors and medical professionals
  • Recommend and review medication for patients
  • Schedule patient appointment with doctors
Telemedicine jobs for physician assistants require the following skills and qualities candidates to possess:

Key Skills and Competencies 

    • Must good with computers
    • Good verbal communication skills 
    • A decent understanding of medicine and healthcare
    • Must be good at data collection and analysis
    • Should have a compassionate personality toward patients and their families
  • Prior healthcare and medical experience is often required
  • A bachelor’s degree in a healthcare field and a physician assistant license are required 

10. Online Teaching Assistant

Description 

Considering how strenuous the role of a teacher can get, online teaching assistants are some of the most in-demand virtual assistant jobs online. An online teaching assistant’s job is mainly to be an aid to the teacher, but the presence of an online teaching assistant benefits both teachers and students by relieving the teacher of some of his/her duties while helping students in their academic development both in and out of the classroom.

General Responsibilities 

  • Helping students who need extra academic support complete tasks
  • Grading student tests and assignments 
  • You may be required to substitute in teacher’s absence 
  • Collecting relevant student data 
  • Helping teachers in planning class schedules and learning activities
  • Providing moral and mental support to students
  • Filing reports and performing other virtual assistance/office tasks on behalf of the teacher 

Key Skills and Competencies 

  • Adept with computers and technology
  • Written and oral communication skills 
  • Organization and data collection skills
  • Enjoy working with kids or teenagers 
  • Familiar with online teaching tools 
  • Should have an in-depth knowledge of the courses the teacher is teaching
  • Prior experience teaching  is seen as a plus
  • A high school diploma is often the minimum requirement to be an online teaching assistant 
  • Any online or offline teaching certificate is also a plus

11.  Data Entry Virtual Assistant 

Description 

Data entry tasks are time-consuming and people often look to outsource them to save time, and focus on other pressing tasks. This is where a virtual data entry assistant comes in. Virtual data entry jobs require entries and updates of relevant job data into a computer system for future reference. Tasks like data entry are often part-time jobs and require a contract where the assistant is paid by the hour or the amount of work they put in. 

General Responsibilities 

  • Preparing and sorting out data for entry 
  • Crosscheck previously entered data for accuracy 
  • Updating data to meet current needs and deleting outdated data and files 
  • Perform regular backups and preservation measures
  • Sending and receiving data to and from other parties
These virtual assistant jobs are perfect for college students due to their part-time contracts. However, you’d still need to have a relevant skillset, and we’ve listed it below for your convenience:

Key Skills and Competencies 

  • Computer skills
  • High understanding of math and English 
  • High concentration and accuracy levels 
  • Organization and time management skills
  • High knowledge of databases and spreadsheets 
  • A high school diploma is often the minimum requirement for a role as a data entry virtual assistant 
  • Associates degree or bachelor’s degree may be required depending on the place of work 
  • UK Society of Virtual Assistants (SVA) offer excellent online data entry courses 

12. Virtual Finance Assistant 

Description 

A virtual finance assistant is a remote worker who assists in the financial administration of a business. They can also handle the personal finances of a client, but most virtual finance assistants are employed by large businesses or companies to aid the financial department in the day to day financial-related business tasks.  Most of these virtual assistant jobs require full time work with the following duties assigned to assistants:

General Responsibilities 

  • Take calls from clients about inquiries and transactions 
  • Draft and respond to finance-related emails and forward important emails to employers 
  • Keep all business accounts reconciled at all times 
  • Prepare monthly financial reports and statements including balance sheets and profit and loss statements 
  • Data entry and bookkeeping 
  • Handle business transaction and keep receipts 

Key Skills and Competencies 

  • Adept with computers 
  • Written and oral communication skills 
  • Exceptional mathematical skills
  • Must be organized, error-free, and proactive — a skill that’s heavily sought-after for most virtual office assistant jobs
  • Data collection and entry skills 
  • Good with bookkeeping and data entry software
  • A bachelor’s or master’s degree in finance, business administration or accounting 
  • An online or training certificate in financial planning can help your chances of getting a virtual job in this field.

13. Real Estate Virtual Assistant 

Description 

Time is a valuable asset in the real estate industry. Being a real estate worker requires a lot of customer service and administrative tasks — hence why real estate virtual assistants are invaluable. Real estate virtual assistant jobs require them to do all the extra and mundane tasks of a real estate agent, allowing them to focus on core business activities. It also often entails handling some core tasks on behalf of their employee. 

General Responsibilities 

  • Answering phone calls, emails, and inquiries from customers 
  • Research into real estate fundamentals like immigration, lending rates, property and land value, etc. 
  • Preparing real estate forms and documents 
  • Collecting and entering client data 
  • Bookkeeping 
  • Scheduling meetings and appointments 
  • You might be required to handle marketing and PR like social media and advertisements
Real estate virtual assistant jobs are an excellent opportunity for communicative individuals. Let’s see which qualities you need to own to work as a real estate assistant:

Key Skills and Competencies 

  • Computer skills 
  • Written and oral communication skills 
  • Data entry skills 
  • Knowledge of bookkeeping and business administration 
  • Working knowledge of social media 
  • Experience in marketing, accounting or administration 
  • Bachelor’s or Master’s degree in a related field will often be required 

14. Legal Executive Assistant 

Description 

A legal executive assistant is a virtual legal assistant that works in law firms and companies, providing support for attorneys during and in-between legal cases. They are qualified by training, education, or work experience and work from a remote location under the supervision of an attorney, performing delegated legal work. 

General Responsibilities 

  • Answer calls, emails, and client inquiries 
  • Perform legal research to help with on-going cases
  • Collect and maintain legal databases on clients and cases 
  • Maintaining calendars and schedules for attorneys 
  • Create and format legal documents like wills, briefs, affidavits, subpoenas, etc.
  • Question clients to develop cases 
A virtual legal assistant needs to have the following qualities:

Key Skills and Competencies 

  • Good computer skills 
  • Superb oral and written communication 
  • Sound knowledge of legal practices and procedures 
  • Adept at legal research 
  • Problem analysis and resolution skills
  • Attention to detail and accuracy
  • Associate’s degree is often required

Virtual Assistant as a Profession

Lots of companies around the world still hire traditional on-site assistants, however, as the world becomes accustomed to remote work, virtual assistant positions and virtual assistant companies have become more common worldwide. 

While there are lots of pros to being an online assistant, it cannot fully replace traditional assistants as they are irreplaceable due to the many benefits of having on-site assistants. With that said, the majority of tasks performed by traditional assistants can now be done by virtual assistants thanks to the internet and the latest developments in technology. 

Best Communication Softwares for Virtual Assistants

While nothing beats a face to face meeting, for virtual assistants, communication via the internet is key. Working virtual assistant jobs from home requires constant and consistent communication and info sharing with your employers and other clients. So here are five handy communication software for virtual assistants: 

1. Dropbox 

Dropbox is a popular tool that allows you to share work files and documents with your employees and clients. Once you add a file to your Dropbox account, anyone with access can view it. This is an excellent way of sharing work assignments and other relevant documents with your employers for approval and receiving virtual assistant reviews.

2. Slack 

Slack takes teamwork and collaboration to the next level. This tool allows you to create or join a virtual workspace to discuss and share work information. One of its main benefits is how customizable it is; you can create different channels for different facets of your business, for example, you could have a #writers channel, #admin channel, #finance channel, etc., where all communication about that department can take place. These channels basically serve as virtual offices. You can also upload files, images, and store data on slack. 

3. Skype 

Skype is as close as it gets to a face to face conversation with clients for a virtual assistant. This tool allows you to connect with anyone, anywhere worldwide through a video chat. Skype has many advantages, chief of which being it’s familiarity and how easy it is to use. Most people have a Skype account and are accustomed to how the software works. Meaning, you can set up easy and stress-free meetings with employees and clients. Skype also has the group call and PowerPoint features, making virtual teamwork a breeze. 

4. Asana 

Asana is another wonderful communication tool for virtual assistants. It’s effective for a company starting a virtual assistant business as the simple interface makes work easy to navigate and understand. It has one of the best business-oriented interfaces out there, allowing you to assign tasks, give deadlines, communicate easily, and even draw up content management sheets. One of Asana’s best features is the “my task” view, which gives every team member a clear view of who is assigned to what and the exact requirements and deadline for ongoing projects. 

5. Trello 

Trello is another brilliant option for newbie virtual assistants. Unlike most other project management tools, Trello is fairly easy to grasp, helping with communication and task delegation. It’s often used by high-end VA companies and has a lot of amazing features that are sure to aid you as a VA, including event planning, task scheduling, and group communication. Even though it is widely used among high-end companies, Trello is also popular among new VAs due to its flexibility and its amazing communication features.

Best Task and Time Management Tools for VAs

Time management is everything for a virtual assistant. Whether you are working virtual assistant jobs part time or full-time, chances are you’ll need to be meticulous in how you manage your time in order to get work done efficiently. With the advent of new time-tracking technology, there’s a plethora of time management tools VAs can use to run a successful virtual assistant career. 

We’re going to turn our attention to four of the very best on the current market that can be used for various purposes, including free virtual assistant training:

1. Hubstaff

Hubstaff is as good as it gets when it comes to task management and time tracking tools. It’s a web-based tool that allows you to store files, assign and receive tasks, track time and screen activity, as well as many other unique features designed to aid remote workers optimize their time. Hubstaff’s time tracking is one of its most impressive features, with its URL tracking and productivity calculators being a great asset for VAs. Hubstaff’s features are also perfect for general virtual assistant training

2. Google Calendar 

Are you part of a large virtual assistant team or a VA with lots of clients? Either way, Google Calendar is one of the best ways of organizing yourself and letting others know your schedule. Not only is Google calendar totally free, but it also comes with a lot of features that help you make the best use of your time. This tool helps you share your schedule with clients and employees, as well as sync your schedule with your clients’ to plan meetings and other work-related activities. 

3. Time Doctor

Time Doctor is your perfect all in one solution for tracking time as a remote worker. People who work freelance virtual assistant jobs without the time regulation of office hours often have difficulties managing their daily working hours. Time doctor is the perfect time management software as it helps you keep track of your working hours daily. With Time Doctor, you can see the specific amount of time you spent on a particular project, talking to clients, time spent on particular websites, and even time used during work breaks. One of this tool’s biggest advantages is you can sync it with other popular VA tools, such as Asana and Trello, giving you the ultimate time and task management system.  

4. Toggl

Toggl is yet another great tool that helps you measure and decide just how much your time is worth. Virtual assistant jobs worldwide can benefit from this tool as it is extremely easy to use and it’s totally hassle-free, allowing you to track the time you spend on work and how you spend it every day. Toggl’s “report” feature is its biggest advantage — a feature that shows the breakdown of the time you spent on every project with every client and on every website in a clean, and easy to understand graph. With Toggl, you can decide when to start tracking time or can use the auto-track feature which enables Toggl to track your time automatically once certain programs or keyboard triggers are set off. This tool is also regularly used for virtual assistant training and entry-level VA jobs. 

5. Clockify 

While this software may not have all the extra features and compatibility of other tools in this list, its best advantage is its functionality and the fact that unlike most other time management tools, clocking is 100% free. Its time tracker and timesheet app let you and your team track working hours for as long as 24 hours every day, totally free, with no user limits. This is exactly what online virtual assistant jobs online need. And that’s not all, other features of clocking include customizable reports, the ability to enter all time reports into timesheets, and export reports as PDF and other document formats.

Virtual Assistants' Preferred Payment Methods

These aren’t what you’d call regular jobs; hence, they often don’t get paid like ones either. Cash and check are two of the most common forms of payment for mainstream staff. However, when it comes to virtual assistant jobs salary, their preferred payment method is likely neither. So how do VAs like to be paid?

1. PayPal

PayPal is the most common form of online payment for virtual assistants. With PayPal, a VA can send an invoice to a client or employer, allowing the client to send funds through a safe web space into the VA’s PayPal account. The VA can now withdraw the funds into his/her personal bank account or make payments for bills and other expenses through PayPal. 

2. Payoneer

As far as PayPal alternatives go, Payoneer is the next best thing in terms of ease and safety of online payments. Payoneer provides online money exchange services, ensuring all transactions are safe and hassle-free. Making an account on this service is extremely easy and you can start receiving funds with zero deposit at a fairly low cost too. 

3. Skrill

Skrill is the third online payment behemoth and is currently in strong competition with both PayPal and Payoneer in terms of market popularity. Skrill’s major advantage over the other two is how many more countries their services are available for, compared with the other two. They are also more flexible in transactions, paying virtual assistant fees, and allow multiple payments at the same time. Still, it typically charges more in transaction fees than the other two.

4. Bank Transfer 

Wired payments directly into bank accounts may not be as popular as the other payment methods, but it’s also a simple, effective way of making payments. These are particularly useful in cases of large payments as online merchants like PayPal and Skrill may have trouble processing exorbitant amounts or may demand huge amounts in transaction charges.

Pros and Cons of Being a Virtual Assistant

If you’re considering becoming a virtual assistant, and working your way toward high paying virtual assistant jobs, you might be wondering about what advantages and disadvantages will come with the terrain in relation to regular office jobs. Here’s a quick summary of what to expect as a VA:

Pros 

1. Being your own boss 

Who wouldn’t like to work with as much freedom as they please, away from the office and the watchful eyes of employers? Being a VA means you set your schedule, decide who you work with, take breaks when you want, work as early or as late as you like, etc. It makes work far more comfortable and productive. Working virtual assistant jobs for students for example brings out the benefits of being your own boss, as you can set your schedule to accommodate both work and school activities. 

2. Work from wherever you want

The ability to work remotely is one of the best perks of being a VA. No more rushed showers and breakfast in the morning or stressing over traffic commuting to work. You can ease into your day and work with maximum comfort, from home, at a coffee shop, or wherever you like. This consequently saves you a lot of time and money in the long run.

3. Flexible pay 

With office jobs, you will likely have a fixed salary with performance-based raises. However, with virtual offices, your financial landscape expands exponentially. You can set your own rates with no one to tell you how much you are worth. Income is also unlimited, you can work with as many clients and on as many projects as you like and if you are hardworking enough, your hard work will likely reflect in your income opposed to office jobs where you will likely have a set salary regardless of how you work. 

Cons

1. Competition 

Due to the ever-increasing popularity of virtual assistant jobs, the VA market is getting tougher with each passing day. Unlike traditional office jobs, where there is a steady supply of work given to you by your employers, VAs constantly have to compete for new clients and work, and landing clients can often be tedious given how competitive the market is. 

2. Remote work can be a distraction 

Virtual assistants often say working from home is their favorite part of being a remote worker, however, being away from the office can also prove to be a distraction. Kids, pets, TV, etc., are some of the most popular distractions around the home that may limit productivity compared to being at an office. 

3. Virtual assistant jobs scams 

One major downside to working as a VA are scams or fraudulent jobs. Due to the high demand for VAs on the market, certain people use it as a chance to prey on job seekers who think they’ve found a legitimate VA job. A common scam is an “employer” looking for a VA to ship certain goods which are illegal unbeknownst to the VA and may land the VA in trouble with authorities. Other scams include an employer who will have you work and refuse to offer payment for your services. In order to ensure you are working legitimate virtual assistant jobs, research all potential clients thoroughly, and cross-check job details to ensure the work you are accepting is legitimate.

Things to Know About Being a Virtual Assistant

If you’ve set out on a path to become a virtual assistant, I’m sure this guide has been very helpful so far. But there are still some few things you need to know about being a VA: 

What should I consider when looking for the best virtual assistant jobs

Finding a VA job that fits perfectly with your daily schedule is the hardest part of becoming a virtual assistant, the moment you find a stable first project, the only way is up for your VA career, here are some important tips and things to consider:

  • Your first client is important. The first person you work with as a VA will affect your mindset going forward, ensure you work with a client on a similar wavelength as yours. 
  • Any job you take must be within your expertise and must fit your schedule. Taking a job that renders you in over your head might affect other projects and leave you with more work than you can handle. All virtual assistant services jobs you take must come from a place of know-how or expertise. 
  • Be flexible with your pricing when starting out. While your price should reflect your abilities, lowering the cost of your services is your best chance of landing clients early on due to market competition. Adjust your price as you build your reputation and portfolio as a VA. 
  • It is advisable to have some background experience or training in any field or service you wish to offer clients as a VA. It could be educational degrees or online training courses, but most clients will demand some prior experience before hiring a VA. 

Do Virtual Assistant Jobs US require you to pay taxes? 

In the US, when you are a virtual assistant or any other kind of remote worker, you are considered self-employed and a hundred percent responsible for your tax pay-offs. Unlike with regular office jobs where your employer is often responsible for deducting taxes from your salary, there are no taxes taken out for VAs from clients, and planning and preparing for taxes is your sole responsibility. 

Do Virtual Assistants sign contracts? 

Akin to traditional jobs, virtual assistants often sign law-binding contracts with clients. You may be wondering why you need a contract as a VA. Well, the reason being to confirm both parties understood clearly the terms and conditions of your working relationship, protecting both you and your client from future complications. A typical virtual assistant contract will include a job description, a time frame, payment terms, as well as other working conditions.

Training and Courses for Virtual Assistants

While some people earn their VA credentials through associate and bachelor’s degrees in school, online certificates are also a great way of building your CV while looking for a VA job. Even if you have a degree in a certain field, training a new skill often is a vital part of being a successful VA. There are lots of top-notch training courses for virtual assistants online to help build their career, here are some of the best: 

3. International Virtual Assistants Association (IVAA) 

IVAA offers paid training courses to virtual assistants, offering training certificates and job opportunities to members and graduates of their VA school. The aim of IVAA is the development and education of members of the VA profession worldwide. They also offer members with lots of benefits including mentoring you through your first few steps as a VA, networking, and referrals. 

Other top organizations offering virtual assistant courses include Virtual Assistant Networking Association (VANA), The Alliance for Virtual Businesses, and the Australian Association or AVAA. 

1. International Association of Virtual Office Assistants 

IAVOA offers a 10-week training program for virtual assistants. These courses focus on teaching VAs how to start a virtual assistant business and turn it into a full-blown career. IAVOA also has special training courses for various assistant roles, such as real estate virtual assistant, Pinterest virtual assistant, administrative assistant, and other VA positions. In addition to having their certificate, they also provide referrals and recommendations to businesses looking for assistants. 

2. Hubspot Academy

Hubspot academy offers some of the best business VA training on the web. Their webinars are free of charge and include on-demand classes taught by experts, giving you a chance to get a globally recognized certificate on your CV or LinkedIn profile to show potential employers you know your stuff.

Frequently Asked Questions (FAQ)

What is a virtual assistant? 

Virtual assistants are independent contractors and remote workers who perform administrative jobs and tasks for clients while working away from the client’s office. They perform similar tasks to traditional office assistants, but from a remote location. Daily activities and duties may include managing contact lists, preparing office reports, scheduling appointments, answering calls and emails, handling customers inquiries, optimizing websites, content writing and editing, and many other tasks depending on each employer’s characteristics and criteria.

How do I become a virtual assistant? 

There are a few steps involved in becoming a virtual assistant. For better chances of success, you’ll need a certificate or degree in whatever field of service you’ll be offering, although it’s not a necessity. Then, all you need is a fast internet connection, a business model, and some clients. Finding your first few clients can be difficult, but if you don’t know anyone looking for a VA, freelancing websites are always littered with potential clients. 

What skills do you need to become a virtual assistant?

In today’s modern way of life, the rating of a business or an individual’s qualities plays a vital role in their success. For this reason, there are certain skills and requirements every VA must have to get good reviews from clients. Some core skills include computer skills, communication, reliability, and time-management. Other required skills include teamwork, resourcefulness, proactivity, and a certain level of independence. You’ll also need certain professional skills like copywriting, WordPress, and graphic designing depending on the niche you offer. 

How do I find VA jobs? 

Once you’re set up as a VA, finding your first client and your first steady stream of jobs is often the most tasking part of the entire VA process. However, there are a few steps you can take to boost your chances of finding your first client: 

  • Enquire about job openings from your network or friends
  • Apply to a company that offers virtual assistant positions 
  • List yourself on a freelancing website
  • Take a paid VA training course, most help their graduates find jobs upon the completion of their training services
  • Create a website and advertise your services

How do I apply for a virtual assistant job? 

Once you’re able to find a client, convincing them you’re the right VA for the job is a totally different ball game. While applying for a VA job, the key is to convince your potential client you know your stuff. Your cover letter should tell them all the reasons why they should pick you; credentials, prior experience, certificates, recommendations, and everything else. Next, you need to highlight your personal skills like communication, organization, and reliability. Attach a portfolio of your previous work samples and you should give yourself extremely high odds of getting hired. 

How much money can you make as a virtual assistant? 

As a VA, there really is no income limit. A successful VA business can earn exorbitant amounts of money, similar to traditional jobs so there isn’t a set income or salary cap. However, research has shown that the average successful VA business earns about $73,000 per annum. That number drops to approximately $57,000 per year for average income VAs and $28,000 per year for low-income VA businesses. Therefore, if you’ve been wondering whether virtual assistant jobs pay well, then rest assured, you’d receive hefty paychecks in this line of work.