Virtual Assistant

Part-Time

Mid Level

Remote

$30.200 - $38.200

12 Sep → 12 Oct

amika

Brooklyn, NY, USA

About Company

Hi there, we’re amika. A friend to hair, hairstylists, her, him, them and you. 10 collections created for every hair type, texture and style - all hair is welcome.
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Job Description

The Virtual Assistant for the CEO is a dynamic role that requires the ability to anticipate needs, think critically, offer solutions to problems, and communicate both internally and externally with a high level of professionalism and confidentiality. As the Virtual Assistant you will report to the CEO and support the executive team in scheduling and follow-ups of tiered-level leadership meetings. You will need to work with a strong balance of openness and confidentiality as this role will maintain interactions both internally with leadership and private equity group, as well as, externally with customers.

Please note, this is a part time position (3 days per week)

Desired skills:

Excellent written communication
Ability to keep information, tasks, and follow-ups organized
Ability to maintain confidential information
Robust and flexible problem-solving skills
Ability to work independently and execute projects with minimal direction

Experience:

1 –2 years' experience managing Executive Assistant type tasks virtually

Work Model: This is a part time (3 days per week) remote position, able to work in the office but not mandated (Brooklyn, NY). Attend mandatory quarterly company meetings in-person at New York City HQ (paid for by the company).

Additional job requirement: This job position requires in-person work as stated above, and therefore as company policy, you must be fully vaccinated against the COVID-19 virus. Proof of vaccination will be requested before your first in-person work assignment.

Here are just a few elements of our culture that you can look forward to:

An inclusive environment amplifies our employees' voices in fundamental conversations
A staff of ambitious people who want to set roots down with us and advance in their career
Ongoing Diversity, Equity & Inclusion training
Volunteer and mentorship opportunities with various NYC-based organizations
A safe space to let your ideas be heard and truly make an impact in the type of day-to-day you have always wanted
Sustainability initiatives like composting, recycling and clean energy - and pursuing B-Corp certification!
Shared core values among staff who are passionate about what they do

Job Responsibilities

  • Scheduling meetings and maintaining agendas for board, executive, and department leadership meetings
  • Capturing key meeting notes and distributing follow-ups
  • Assist CEO in general calendaring and travel logistics
  • Assist C-suit with miscellaneous ad-hoc project and tasks
  • Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day to day engagements
  • Sourcing and interviewing of potential external partners (speakers, trainers, etc)

Requirements / Qualifications

  • Familiarity with Asana or the ability to learn a new project management tool
  • Familiarity with Slack or the ability to learn a new communication platform
  • Familiarity with Microsoft office suite
  • 4 years' experience in administrative role reporting directly to upper management.
  • Superb written and verbal communication skills.
  • Strong time-management skills and the ability to organize and coordinate multiple projects at once.
  • Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
  • Ability to keep company confidences

Benefits/What We offer

  • Health, dental, vision and life insurance
  • 401(k) matching
  • Short and long-term disability
  • Paid parental leave
  • Quarterly product allowance + product discount (70% off!)
  • Paid vacation, sick and holiday time
  • Classpass
  • Headspace
  • EAP
  • Paid volunteering hours

How To Apply

Apply through GoRemotely.

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