In today's digital world, data entry is a critical process for businesses of all sizes. People that work in this field are responsible for inputting data into a company's computer system, ensuring that all information is accurate and up-to-date. If you're looking for a career that involves plenty of routine work and doesn't require creativity or problem solving, then data entry might be the perfect fit for you.

But what is data entry, and what does it involve? In this article, we'll take a closer look at what data entry is and discuss some of the key duties and responsibilities such a job entails. We'll also explore the necessary skills and qualities needed to be successful in data entry.

Data Entry Explained

At its most basic level, data entry is the process of inputting data into a computer system. This can be done either manually, by typing information into a datasheet using a keyboard, or automatically, through the use of a scanner or other data capture device. The input can be anything from inventory levels to customer records.

In most cases, data entry tasks are performed by specially trained staff who can quickly and accurately input the required information. However, in some cases, it may also be possible for data processing to be performed by non-specialist staff, such as office workers or data entry clerks.

Data entry is a vital part of many business processes, such as order processing, inventory management, and billing. Inaccurate data entry can lead to errors and poor decision-making. Therefore, businesses typically invest in data entry software to automate the process and improve accuracy. This kind of software can also help speed up data entry by reducing the need for manual input.

The Types of Data Entry Jobs Available

Data entry is a broad term that covers a wide range of job titles. Working in data entry may involve transcribing records or entering information into databases. It can also include managing schedules and calendars or handling customer service inquiries. Regardless of the specific duties, all data entry jobs share one common goal: ensuring the data is accurate and up-to-date.

There are a number of different data entry positions, each with its own set of responsibilities. One type of data entry field is called transcription. Transcriptionists listen to audio recordings and type out what they hear. This can include medical dictation or interviews with witnesses.

Another type of data entry position is called coding. What is a data coder doing? It's not connected to writing code, as in programming, but is a type of assistant job. Data coders working in medical offices, for example, will review patient records and assign codes to the diagnoses and procedures. These codes are then used to process insurance claims.

A calendar manager is another type of data entry operator. In this role, employees are responsible for maintaining schedules and meeting deadlines. Customer service representatives working in call centers also perform data entry when they input customer information into the company's database.

Remote Data Entry Jobs

Whether you prefer working from home (or a cafe, a pub, or on a train), or you need a remote job for some other reason, like staying close to your kids, the good news is that this career supports remote workers. There are all sorts of ways to start a data entry career by working remotely. Here are a few of the more popular options:

  • Medical transcriptionist: Turn audio recordings of doctors' appointments into written reports.
  • Legal transcriptionist: Create written transcriptions of courtroom proceedings, depositions, and other legal meetings.
  • Data entry specialist: Transcribe handwritten or printed information into digital format.
  • Market research data entry: Enter information about consumer behavior and preferences into market research databases.

Whatever your background or expertise, there's sure to be a remote job perfect for you in this field.

The Skills Required for a Career in Data Entry

Anyone who has ever tried to type up a document on their computer knows that data entry is not as easy as it looks. The job requires a high level of accuracy and attention to detail, as even a small mistake can have serious consequences. Data entry also requires a good deal of speed and efficiency, as most employers expect workers to be able to meet strict deadlines.

Despite the challenges, this can be an enjoyable and rewarding job for those with the right data entry skills. In addition to providing a steady income, data entry can also offer opportunities for growth and advancement. For those who are looking for a stable job with good earning potential, data entry may be the perfect career option.

There are certain skills you'll need to be successful in data entry. First and foremost, you must have excellent keyboarding skills. This means being able to type quickly and accurately. You will also need to have strong attention to detail, as even a tiny error can have significant consequences. Furthermore, it is important to be able to work quickly and efficiently to meet deadlines. Finally, it’s helpful to have some experience with data entry software, as this can make the job easier and more efficient.

The best way to learn the required skills for data entry is to get some hands-on experience. Many community colleges offer data entry training and courses that can teach you the basics. You can also find online tutorials that can help improve your competence. Finally, if you know someone who works in data entry, ask if you can shadow them for a day to see what the job is really like while working on your resume and job application.

How To Prepare for a Data Entry Career

If a career in entering data sounds like the perfect way to put your mad typing skills to use, there are a few things you should know before you get started. Primarily, be prepared for a lot of sitting. If you thought office work was Sedentary Lifestyle: The Movie, data entry is its sequel. 

All jokes aside, this kind of job is not for everyone. It takes a special kind of person to be able to sit at a computer for hours on end, inputting data with monotonous precision. But this career can be both rewarding and challenging for those who are cut out for it. So what does a data entry clerk do to turn this into a career?

Above all, it’s essential to develop strong typing skills. The whole basis of data entry is being able to quickly and accurately type information into a computer. There are many online typing courses available, or you can simply practice on your own at home.

Second, it is also important to have a basic understanding of computers and how they work. While you don't need to be a certified computer technician, it helps to know your way around a computer system. Since we're on the topic of computers, you should have at least a passing familiarity with Microsoft 365 and various web browsers - though most employers will provide training on their specific software.

Lastly, attention to detail is vital. As a data entry professional, you will need to be able to carefully review the information and catch any errors. So brush up on your grammar skills and get ready for a career in data entry!

The Benefits of Working in Data Entry

Data entry might not sound like the most glamorous job in the world. In fact, it might even sound a little bit boring to some people. But, believe it or not, working in data entry can actually be pretty great. For starters, it’s a relatively low-stress job. There’s no need to deal with customers or clients, and you can usually work at your own pace. And although the work can be repetitive, it can also be strangely soothing. In a constantly changing and chaotic world, it’s nice to have a relatively stable and predictable job. Plus, data entry jobs are often very flexible, which is ideal if you have other commitments outside of work. So if you’re looking for a low-stress, flexible, and relatively stable job, data entry might just be the perfect fit for you.

On the topic of data entry salary - data entry is often seen as a low-skill, low-paying job. However, the median salary for a data entry clerk is $35,000 per year, which is not too shabby. Of course, salary varies depending on experience, location, and other factors. Overall, data entry is a solid career choice that can provide a decent living and get you through the door of a vast industry.

Common Challenges Faced by Data Entry Workers

Anyone who has ever spent any time working with data knows that it can be a challenge. From dealing with inaccurate or incomplete information to trying to make sense of extensive amounts of data, there are plenty of ways things can go wrong. No job is without some hurdles, after all.

Here are just a few of the challenges and data job requirements that workers often face:

  • Inaccurate or incomplete data: One of the most frustrating things about working with data is when it’s inaccurate or incomplete. This can make it challenging to get the results you need, and it can also waste a lot of time if you have to keep checking and correcting the data.
  • Too much data: Another common issue is dealing with too much data. This can make it difficult to find the information you need, and it can also lead to errors if you try to enter all the data into a system.
  • Complex systems: Another challenge that data entry workers often face is working with complex systems. This can complicate the inputting of the data, and it can also lead to frustration if you can't figure out how to properly use the system.


Flexibility, a good salary, and stable employment are just a few of the reasons why data entry remote jobs are in such high demand. Although the work can be repetitive and challenging at times, it can also be strangely soothing. Granted, the data entry industry has a reputation of not paying its workers much, but the median salary for a clerk working in this field is above $30,000 per year. So, if you’re looking for a new career and all this sounds interesting to you, be sure to give data entry a try.